Closing Date: 03 January 2020

INVITATION FOR BID

THE KINGDOM OF CAMBODIA

Ministry of Economy and Finance Public Financial Management Reform Program (PFMRP)

Financial Management Information System Project (FMIS)

Supply and Implementation of Budget Planning System for Financial Management Information System Project (FMIS)

IFB No: CAM-MEF-PFMRP-FMIS-N002-08

1. The FMIS project Management Working Group (FMWG) has received Fund from the Royal Government of Cambodia (RGC) through the Public Financial Management Reform Program (PFMRP) of the Ministry of Economy and Finance (MEF) toward the cost of Financial Management Information System Project, and it intends to apply part of the proceeds of this payment under the Contract for CAM-MEF-PFMRP-FMIS-N002-08 for the following:

Supply and Implementation of Budget Planning System for Financial Management Information System Project (FMIS)

Details of the equipment and services under this tender are provided in Section VI (Schedule of Requirements) of the Bidding Document.

2. The FMIS project Management Working Group (FMWG) acting on behalf of the Ministry of Economy and Finance, now invites sealed bids from eligible and qualified bidders for Supply and Implementation of Budget Planning System for Financial Management Information System Project (FMIS).

3. Bidding will be conducted through the International Competitive Bidding (ICB) procedures and under the laws and regulations governing public procurement within the Kingdom of Cambodia, in accordance with procedures set forth in the Procurement Manual for Externally Financed Projects/Programs in Cambodia, May 2012. and is open to all Bidders from eligible source countries that meet the following minimum qualification criteria:

(i) The bidder (either single bidder or joint venture) must:

  1. Have been operational in the information technology industry for at least 3 consecutive years.
  2. Be financially stable, with an annual gross revenue base of at least US$2 million per annum over the last three (3) financial years, and able to demonstrate access to liquid assets of at least US$750,000 at the time of bidding.
  3. Have been awarded, supplied and implemented the Budget Planning System or same nature of system for at least 2 organizations with the similar size or amount of this bid in which at least one central government.
  4. In the case of a joint venture, one of the partners should meet at least 70% of the financial requirement.

(ii) Each joint venture member other than the partner-in-charge or each subcontractor undertaking a significant portion of work under this contract (25% or greater of the estimated value of the contract) or undertaking major elements of work under this contract (software configuration and customization, maintenance, training, installation, supporting) must:

  1. Have been operational in information technology or related industry for at least three (3) consecutive years.
  2. Be financially stable, with an annual gross revenue base of at least US$250,000 per annum over the last three (3) financial years.

4. Bid Evaluation and Contract Award will be for the entire package comprising of goods and services for the whole supply and implementation of Budget Planning System.

5. Interested eligible bidders may obtain further information from Financial Management Information System (FMIS) Project, Ministry of Economy and Finance, and inspect the Bidding Documents at the address indicated in phara.11 below from 19th November 2019 to 3rd January 2020 from 8:00 a.m. to 11:30 a.m. and 2.00 p.m. to 5.00 p.m. (Phnom Penh Time), Monday through Friday, except public holidays.

6. A complete set of Bidding Documents in English may be purchased by interested bidders on the submission of a written application to the address below and upon payment of a nonrefundable fee of USD 200.00. The method of payment will be by cash or transfer to bank account as details below. A pre-bid meeting with potential bidder will be on 4 th December 2019

Account Name: USD current account of General Department of National Treasury

Account Number: 000000013535

Bank Name: National Bank of Cambodia

Swift Code: NCAMKHPP

Bank Address: #22-24, Norodom Blvd, Phnom Penh, Kingdom of Cambodia

7. For those who request, the bidding document can be sent by courier, if so requested, upon confirmation of payment in above mentioned account of non-refundable fee of USD200.00 and additional actual courier fee. Bidders must purchase the bidding document directly from Financial Management Information System (FMIS) Project, Ministry of Economy and Finance; otherwise, the Bid will not be accepted. In the event the bidder has difficulty to purchase the bidding document the interested Bidders may contact in writing to:

(i) Project Director

Financial Management Information System Project (FMIS)

Ministry of Economy and Finance

New Building 3rd Floor, St.92, Sangkat Wat Phnom Khan Daun Penh, Phnom Penh, Cambodia.

Tel. (855) 23 430 063

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

(ii) Project Manager Financial

Management Information System Project (FMIS)

Ministry of Economy and Finance

New Building 6th Floor, St.92, Sangkat Wat Phnom Khan Daun Penh, Phnom Penh, Cambodia.

Tel. (855) 23 430 063

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

(iii) And also send the copy to:

Director

Department of Multilateral Cooperation

General Department of International Cooperation and Debt

Management Ministry of Economy and Finance,

St. 92, Sangkat Wat Phnom, Khan Daun Penh, Phnom Penh, Cambodia.

Fax No. (855) 23 725 341

8. Bids must be delivered to the address below at or before 10.00 a.m. on 3 rd January 2020 (Phnom Penh time). Electronic bidding shall not be permitted. Late bids will be rejected.

9. Bids will be publicly opened in the presence of the bidders’ representatives, who choose to attend in person at the address below at 10.00 a.m. on 3 rd January 2020 (Phnom Penh time).

10. All bids shall be accompanied by a Bid Securing Declaration.

11. The address referred to above is:

The address for (i) obtaining of information; (ii) collection of bidding documents; (iii) submission of bid documents and (iv) opening of bids, is:

Ministry of Economy and Finance

Financial Management Information System Project (FMIS)

Attention: Mr. So Sokvibol,

Contract Management for FMIS Project,

MEF. St. 92, Sangkat Wat Phnom, Khan Daun Penh, Phnom Penh, Cambodia

Tel: (office hours): +855 23 430 063;

Mobile: +855 92 942 244

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.; This email address is being protected from spambots. You need JavaScript enabled to view it.

Website: http://fmis.mef.gov.kh/

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